A society serves as a space where a group of individuals collectively within an organized community or structure are driven by purposes such as politics, religion, science, patriotism, and charity. Essentially, societies are shaped by the social connections among people who share common institutions or cultures. The Societies are also formed forthe aim of maintaining residential or commercial properties, such as the Apartments Association.
A minimum of seven or more people are necessary for society registration. State governments are in charge of society registration. An application for the registration of a specific society is made to the competent authority of the state government where the registering society’s registered office is located. In this blog, we shall cover the online procedure of society registration renewal in India, with its associated fees and duration for renewal.
Society Registration Renewal in India
For society registration renewal in India, it is important to understand the duration and fees structure for such renewal process. The same has been mentioned below:
Duration of Renewal
Upon approval, a registered society is eligible for renewal for a duration of five years.
Fee Structure for Society Registration Renewal
The fee structure for renewing a society’s registration under the Societies Registration Act is as follows:
1. Basic Renewal Fee
The society is required to pay a renewal fee equivalent to the initial registration fee, capped at Rs. 200 or the original registration fee, whichever amount is lesser.
2. State Government’s Fee Adjustment
The state government has the authority to revise the renewal fee periodically through official notifications. However, any fee increase should not surpass the fee amount paid during the initial society registration.
3. Additional Fee for Timely Renewal
If the renewal application is submitted within one month of the registration expiration, an extra fee of Rs. 40 or a higher amount, as determined by the state government, is applicable. However, this additional fee must not exceed one-fifth of the aforementioned renewal fee.
4. Late Renewal Additional Fee
In case the renewal application is filed beyond one month following the registration’s expiration, a late renewal fee of Rs. twenty per month, or a higher fee decided by the state government, may be levied. Nevertheless, this late renewal fee should not exceed half of the above-mentioned additional fee determined earlier.
Effective Date of Renewal
The renewed society registration will become effective from the date immediately following the expiration of the previous registration period.
Required Documents for Society Registration Renewal
For the successful renewal of a registered society, the following documents are essential:
1. Application Form for Renewal
Complete the renewal application form provided in the prescribed format.
2. Copy of Original Registration Certificate
Provide a photocopy of the original registration certificate along with the original certificate for verification.
3. List of Executive Committee Members
Furnish a detailed list of all executive committee members, including their full names, occupations, and addresses.
4. Authenticity Certificate
Obtain an authenticity certificate, signed by three prominent members of the existing executive committee. This certificate must be attested by a gazetted officer.
5. Annual Balance Statement
Include a photocopy of the most recent annual balance statement.
6. Audit Report
Submit a verified photocopy of the current audit report. This report should be provided by either a government auditor or a chartered accountant and attested by the Annual General Meeting of the society. Ensure that this copy reaches the registrar within 30 days of AGM approval.
7. Utilisation Certificate
Provide photocopies of utilisation certificates detailing the society’s use of funds received from semi-government, government, or institutional sources. These certificates should cover funds received before or at the time of the renewal application.
8. Signatures of Executive Members
Submit photocopies of the executive members’ signatures, including the secretary and new president (if applicable). The signatures must be witnessed by a sub-division officer, Deputy Commissioner, or Additional Deputy Commissioner.
9. Bank Passbook Copies
Include photocopies of the society’s bank passbook.
10. Passbook Records
Provide photocopies of the society’s passbook records from the last three years preceding the renewal date.
11. Passport-Size Photographs
Attach passport-size photographs of the society’s Secretary and President.
By ensuring the submission of these requisite documents, the process of renewing a registered society’s registration can be effectively completed.
Procedure for Society Registration Renewal in India
The procedure for societies registration renewal can be completed through an online process, as outlined below:
1. Update Governing Body Information
The society’s registration renewal application should include an updated list of individuals forming the governing body, who have been elected following the renewal of the registration.
2. Dispensation of Registration Certificate
In cases where the society’s registration certificate has been destroyed, lost, or damaged, the Registrar may issue a replacement certificate.
3. Submission of Online Application Form
Access the official website of the respective state government, where an online application form for societies registration renewal is typically provided.
The application form requires the following information:
- Name of the society to be renewed.
- Existing file number of the registered society.
- Contact details of the applicant, including email ID and mobile number.
4. Document Upload
The necessary documents should be uploaded on the official state government website as per the guidelines provided.
5. Completion of Renewal Process
Once all the required steps have been successfully completed and the relevant documents have been submitted, the society registration renewal process will be finalised.
6. Retention of File Number
Following the renewal, the previous file number associated with the society’s registration will remain unchanged.
By adhering to these steps, society registration renewal can be smoothly carried out through the online procedure offered by the state government’s official website.
Final Thoughts
The online procedure for renewing society registration, guided by a structured fee system, ensures the smooth continuation of registered societies’ activities. The renewal process, involving application submission and document upload, maintains compliance with legal norms. This systematic approach upholds the Societies Registration Act’s requirements, sustaining the integrity and collective goals of diverse societies while contributing to societal welfare.
For more clarity on the online procedure of Society Registration Renewal, connect with our experts at StartupFino.
