The Unified Shram Suvidha Registration Portal, launched on October 16, 2014, was created to simplify the reporting of inspections and submission of returns related to labour compliance. Each inspectable unit governed by labour laws is assigned a unique Labour Identification Number (LIN). This LIN serves the purpose of integrating data across various enforcement agencies, streamlining the regulatory process and enhancing efficiency in labour-related reporting and compliance.
Features of Shram Suvidha Portal
The major features of the Shram Suvidha Portal are:
1. Allotment of Labour Identification Number
The Shram Suvidha Portal offers the allotment of Labour Identification Number, an important element for effective, efficient, and real-time governance in Labour Administration.
2. Online Inspection System for Transparency and Accountability
The portal is equipped with an Online Inspection System to ensure transparency and accountability in the enforcement of labour laws. It enables the filing of Online Inspection Reports, streamlining the inspection process.
3. Standard Online Registration Platform
Shram Suvidha Portal serves as a standardised online registration platform, simplifying the compliance process. It allows for the filing of self-certified and simplified single online annual returns for various labour laws, reducing the complexity associated with compliance.
4. Unified ECR under EPFO/ESIC for Compliance
To endorse compliance, the portal integrates the Unified Electronic Challan cum Return under Employees' Provident Fund Organisation and Employees' State Insurance Corporation. This integration helps in reducing transaction costs and promotes ease of business.
5. Efficient Procedures for Returns and Registration Forms
The Shram Suvidha Portal streamlines procedures by unifying returns and registration forms. This simplification facilitates ease of doing business, making it more accessible for users to comply with regulations.
6. Information Sharing Platform among Labour Enforcement Agencies
The portal functions as a platform for sharing information among labour enforcement agencies. This collaborative approach enhances coordination and facilitates a more practical implementation of labour laws, ultimately contributing to the welfare of workers in terms of wages, jobs, and social security.
Process for Shram Suvidha Registration
The Shram Suvidha Registration Portal is the official online platform for employers, contractors, and establishments to submit applications for registration and licencing under Labour Laws. Given below is the process on how to register on Shram Suvidha portal:
Step 1: Visit the Shram Suvidha Registration portal
Access the official Shram Suvidha Portal. This can be done by visiting the government's official information website, which may redirect you to the registration site.
Step 2: Go to the Registration Section
Once on the Shram Suvidha site, locate and click on the 'Registration' category. This will lead you to the registration section where you can initiate the registration process.
Step 3: Choose Applicable Law for Registration
Select the relevant law under which you want to register. The Shram Suvidha Registration portal provides options for registration under two main laws:
- EPF-ESI (Employees’ Provident Fund-Employees State Insurance)
- CLRA-ISMW-BOCW (Contract Labour Regulation and Abolition Act – Inter State Migrant Workmen – Building and Other Construction Workers)
Step 4: Complete the Registration Form
Fill out the registration form with the required details. Ensure that all the necessary information is provided accurately.
Step 5: Download Manuals (Optional)
Explore the site for additional resources. The portal often provides manuals for registration under various Labour Laws and Acts. These manuals can be downloaded for further guidance.
Step 6: Access Additional Information
Utilise the portal to access supplementary information, such as how to know the Labour Identification Number (LIN) and details about minimum wages.
Services Offered by Shram Suvidha Portal
Given below are the services offered by the Shram Suvidha portal:
1. Establishment Management and Inspection Reports
The Shram Suvidha Registration portal provides services for managing, creating, and updating inspectable establishments. Additionally, it facilitates the management of inspection reports related to these establishments.
2. Online Entry by Employers, Establishments, and Enforcement Agencies
The Shram Suvidha portal allows for seamless online entry by employers, establishments, and enforcement agencies. This feature enhances efficiency in the submission of relevant information.
3. Entity Verification by Enforcement Agency
Enforcement agencies can utilise the portal for entity verification, ensuring the authenticity of the information provided by the establishments.
4. Labour Identification Number (LIN) Generation
The Shram Suvidha Registration portal offers the service of Labour Identification Number generation, an important step in the effective governance of labour administration.
5. Email/SMS Notifications to Establishments
Establishments receive notifications via email or SMS, keeping them informed about important updates and activities related to their records on the portal.
6. User ID and Password Pre-Assignment
Users have the convenience of pre-assigning user IDs and passwords, streamlining the login process and ensuring secure access to the portal.
7. User-Initiated Password Change
Users are empowered to change their passwords as needed, providing an additional layer of security and control over their accounts.
8. Self-Service Login and Password Retrieval for Inspectable Establishments
Inspectable establishments can independently retrieve their login credentials online, simplifying the access process and promoting self-service functionality.
9. LIN Data Modification and Verification
The portal allows for the modification and verification of LIN data, ensuring that establishments can keep their information up-to-date and accurate.
10. CLC(C) Organisation's Role in LIN Generation
The first stage of LIN generation is facilitated by the CLC(C) (Chief Labour Commissioner) organisation, adding an element of organisational responsibility to the process.
11. Online CLC(C) and DGMS Annual Return Submission
The Shram Suvidha Registration portal enables online submission of annual returns to both the Chief Labour Commissioner (Central) and the Directorate General of Mines Safety (DGMS).
12. Common EPFO and ESIC Monthly Return Submission
For enhanced compliance, the Shram Suvidha portal supports the submission of common monthly returns under the Employees' Provident Fund Organisation and Employees' State Insurance Corporation.
Annual Return Process on Shram Suvidha Registration Portal
To file the annual return of employees through the Shram Suvidha portal, certain preconditions must be met by the establishment representative. Given below is the process:
1. Registration or Sign-Up on the Portal
The employer or establishment representative must register on the Shram Suvidha portal if they haven't already. This involves creating an account on the platform.
2. LIN Verification
The establishment representative must ensure that the Labour Identification Number associated with the establishment is verified. This verification process adds an additional layer of authenticity to the information provided.
3. Linking LIN with Establishment (If LIN Already Exists)
In cases where the LIN already exists but is not linked with the establishment, the user must choose the 'Link Establishment' option from the left-side menu after logging in. This step is important to ensure that the correct establishment is associated with the LIN.
4. Creation of Owned/Represented Establishments and LIN Request (If No LIN Exists)
If there is no existing LIN, the user must create owned or represented establishments and request a LIN through the 'Establishment' option on the left-side menu after logging in. This ensures that the establishment is properly identified and assigned a LIN.
5. Filing Annual Returns for Central Government Acts
At the Shram Suvidha Registration portal, the establishment representative can file Annual Returns specifically for Central Government Acts. It is important to note that the portal caters to compliance with Central Government legislation in this regard.
Verification and Modification of LIN Information on Shram Suvidha Portal
To verify and modify information associated with Labour Identification Number on the Shram Suvidha Registration portal, follow these steps:
Step 1: Register at the Portal
Begin by registering at the Shram Suvidha Portal. Both the employer and the establishment representative need to complete the registration process to access the LIN verification and modification facility.
Step 2: Know Your LIN
Utilise the 'Know Your LIN' option to search for the LIN associated with the establishment. If the LIN already exists, proceed to link it with the establishment by selecting the 'Link Establishment' option in the left-side menu after logging in.
Step 3: Requesting LIN
In cases where there is no existing LIN, the user must create owned or represented establishments. After logging in, go to the 'Establishment' option on the left side and initiate a request for a new LIN. This step is important to ensure that the establishment is properly identified and assigned a unique LIN.
E-Return Facility on Shram Suvidha Portal
The Shram Suvidha Portal offers an E-Return facility, allowing establishments to submit returns under Labour laws online. This service is an official offering from the Ministry of Labour and Employment, Government of India, designed to streamline the process of reporting and accessing Labour Return information for employers, establishments, and other stakeholders.
Key Features of the E-Return Facility:
Major features of the e-return facility are:
1. Online Submission of Returns: Employers can conveniently submit their returns related to Labour laws through the user-friendly E-Return facility on the Shram Suvidha Portal.
2. Official Portal: The Shram Suvidha Portal is the designated and official platform for accessing Labour Return services. It is endorsed by the Ministry of Labour and Employment.
3. Comprehensive Information Access: The E-Return facility provides a centralised platform for employers, establishments, and other stakeholders to access and manage Labour Return information efficiently.
4. Simplified Reporting: The online submission of returns simplifies and streamlines the reporting process, reducing paperwork and enhancing overall efficiency.
Linking Establishment Process on Shram Suvidha Portal
To represent any establishment on the Shram Suvidha Portal and become the representative of an establishment currently served by another employer or agency, the user must follow the steps to link an establishment LIN:
Step 1: Login to the Portal
Initiate the process by logging into the Shram Suvidha Portal using your credentials.
Step 2: Search Establishment LIN for Linking
Utilise the 'Know Your LIN' option on the main page of the portal to search for the establishment LIN you wish to link.
Step 3: Enter Details
If the establishment LIN is found, log in to the Shram Suvidha account on the homepage. Enter the required details, including User ID, Password, and Verification Code. After entering the details, click the 'Submit' option.
Step 4: Access 'Link Establishment' Menu
Once logged in, go to the left-hand side of the screen to find the 'Link Establishment' option in the menu.
Step 5: Enter Establishment Details
In the 'Link Establishment' form, enter the LIN and the contact details of the previous representative, including the registered mobile number and email ID. If this information is unavailable, input the LIN number and choose the 'Generation Authorisation Letter' option. The user will then need to approach the regional head with the generated letter.
Step 6: Verify and Complete Linking Process
Upon successful completion of the linking process, the user can observe an increase in the number of establishments represented on the home page in the establishment list.
Why Choose StartupFino for Shram Suvidha Registration?
StartupFino is a company that specialises in offering complete Shram Suvidha Registration services. We can help you with everything from providing advice in the initial phase to ensuring that you meet all the necessary requirements and compliances post Shram Suvidha registration.
By adhering to the steps given above, this will enable employers, contractors, and establishments to register on the Shram Suvidha Portal, facilitating compliance with Labour Laws and Acts. This online registration and licencing platform simplify the process, providing a user-friendly interface for the submission of applications.
